Follow-Up Text After Meeting Someone New: 5 Templates

Text within a few hours of meeting, say who you are and where you met in the first line, and keep it to one or two sentences. Use text only when the person gave you their number for that reason; otherwise, email or LinkedIn is safer.

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Tell Lily who you met

Just met Sarah Lee from Northwind. She wants a demo next week and knows David from Brightline.

Lily created

ContactSarah Lee

NoteKnows David

Next stepDemo next week

Say it, Lily saves it

Copy, personalize, send

A text feels more personal than an email and gets read faster, which is exactly why it needs care. These templates are short by design, include who you are (they may not have saved your number), and leave the other person an easy way to reply.

Template 1

The quick hello

Use when: They gave you their number at an event.

Message

Hi [first name], it's [your name] from [event]. Great chatting about [topic]. This is my number, so feel free to save it.

Template 2

The coffee follow-up

Use when: You both said you would meet up.

Message

Hi [first name], [your name] here from [event]. Still up for coffee? I'm free [day] or [day] near [area].

Template 3

The promised link

Use when: You offered to send something.

Message

Hi [first name], [your name] from [event]. Here's the [resource] I mentioned: [link]. Hope it helps with [their project].

Template 4

The mutual friend

Use when: A friend introduced you in person.

Message

Hi [first name], [your name] here, [friend]'s friend from [place]. Really enjoyed talking about [topic]. Would love to continue the conversation sometime.

Template 5

The day-before reminder

Use when: You have a meeting planned.

Message

Hi [first name], looking forward to [coffee / the call] tomorrow at [time]. Still good for you?

When to send it

The same day

A text the same evening, or after the event, lands while the conversation is still fresh.

During working hours for business

For professional contacts, avoid late-night texts; send between morning and early evening in their time zone.

After plans are set

If you agreed to meet, a short confirmation the day before helps both of you remember.

What to personalize

Your name and where you met, in the first line
One topic you actually discussed
A specific day or place if you suggest meeting
Nothing longer than two short sentences

Mistakes to avoid

Texting someone who only gave you their email or LinkedIn
Sending a long paragraph or a sales pitch by text
Leaving out your name, so they do not know who is writing
Texting late at night for a business contact

Frequently asked

Is it okay to text someone after meeting them at a networking event?

Yes, if they gave you their number and the conversation was friendly. If they only gave you an email address or a card with no mobile number, email instead.

How soon should I text after meeting someone?

The same day is ideal. A text sent while the conversation is fresh is easy to answer.

Should I text or email a new business contact?

Email is the safer default for business. Text works when they gave you their mobile number and you have something quick to share or a meeting to arrange.

What if they do not reply to my text?

Give it a few days. If you still want to connect, send one short email or LinkedIn message instead of another text.

How do I remember what we talked about?

Write a note right after meeting. In Genify you can record a voice note on the new contact, so the detail is there when you text.

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Draft for David

Follow-up

Hi David, great talking at Illuminate. You mentioned Q1 planning is the priority, so I put together a short overview of how a pilot could fit. Worth 15 minutes next week?

Based on

Your notes from Illuminate and the last email you sent

Tell Lily what to changeUse this draft

From your real conversation